Service Unit 719's

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Girl Scout Service Unit 719
(Strongsville, Ohio)

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Troop meeting locations

Thinking of a new location to have your troop meetings? You might try your school, local recreation center, library, House of Worship, or community buildings or your home; i.e., if you choose your home you must conduct the meeting in a room where there are two exits, but it is discouraged to have meetings in a home and personal liability may be affected. If you are interested in a Strongsville School; you need to complete a Room Request. Your school admin assistant should have this form. There is no charge since your are non-for-profit, so just complete the billing section with GSNEO's address.

Experienced leaders and Service Unit team members are a great resource for ideas on where you can hold your troop meetings.

Tax Exempt Purchases

If you plan on buying supplies, crafts, etc... for your troop, don't forget your purchases are "tax exempt". Attached you will find GSNEO's tax exemption form. Most of the time you will need to go to the service desk first before you start shopping and provide them with a copy of the exemption. Pat Catan's, Walmart, Jo Ann Fabrics, Home Depot, Staples,.... you wlll need to get a card for future purchases. Please remember this is only for troop purchases not personal.

http://www.gsneo.org/content/dam/gsneo/documents/signedblanketexemption2013troop.pdf

Below is the link for the Office Max discount info:

http://www.gsneo.org/content/dam/gsneo/documents/Troop%20Support/OfficeMax%20Girl%20Scout%20Discount.pdf

Both Forms can also be found of gsneo.org under forms.

Financial Responsibility Form and more

Don't forget to get a completed and signed Product Sales Financial Responsibility from your scouts before you hand out any QSP product sales forms and cookie sales stuff for the Girl Scout year. Why? This covers you and the troop from any parent who doesn't pay for their sales, then Council will handle all delinquent/unpaid families. So please get this form asap and before you hand out any sales materials.

It is always best to get this form and your health forms always completed at the beginning of each school year. These are annual forms! Both forms that I've attached are "fill-able" on the computer. At GSNEO they are only printable and have to be competed entirely by hand.

Attachments
Icon	File Name	Comment
	financial_responsibility_form (4).pdf
	personalhealth.pdf

Overnight Trip Applications

If you plan on doing an overnight at a Non-GSNEO property, you must complete a Trip Application

http://www.gsneo.org/content/dam/gsneo/documents/Troop%20Support/Trip%20Application%20Updated%20082013.pdf

This form must be completed 1 month prior to your trip. So complete this form and submit to council if you plan any overnight say for example at: Zoo's, LENSC, Mohican, your backyard....

If you are doing a troop camp overnight like at Mohican or other you must have the appropriate 2 trained adults (outdoor essentials, cpr, 1st aid, background checked......) Always have at least two because if one of the leaders need to go home during the camp and no one else is trained; everyone has to go home----cya, insurance exposure...... IF you are going more than 3 nights then there is more training needed... check out gsneo for this info.

Also, remember if you plan on having adults at your overnight, they all must be background checked and if you have a male in the group they must have separate sleeping quarters.. For instance, I took my troop to the overnight at the zoo-Outback and our instructor was male and he was going to sleep with us in the homestead....I explained to him kindly that he cannot sleep in the same area (even blocked off with a sheet)..... So please keep this in mind....

Filing Troop Financials

don't forget to complete troop financials..... If they are not filed annually by 10/1, you will no longer be an active troop, since they will remove troop leaders access to the troop... idk but they will do this and other things....

Council has come up with some things you can use for keeping troop records. Check it out here.

Troop/Group Financial Reporting

All troops, service units, and day camps are required to submit an annual financial report. GSNEO has streamlined this process so that these annual financial reports are submitted online.

Click the link below to enter your unit's annual financial report. If you find that you need additional information while entering your financial information, you are able to save your work, and come back later to complete your report. Please make sure you have your unit number and GSNEO PIN ready to authenticate that you are the unit leader. This is not your debit card PIN. If you do not have a GSNEO PIN, email broden@gsneo.org.

For unit number, key in EITHER your troop number, your service unit number, or your day camp number as in 40073, SU302, OR DC411. DO NOT COMBINE THEM with a slash. For example, 40073/302 will not work.

Please do not set your Web browser’s privacy policy so high that it blocks all cookies. We use a first party cookie to identify that you are logged in. If you block first party cookies, you will not be able to use certain functions such as submitting your troop financial report.

We recommend that you save your work frequently. After you submit the report, show your finance report to the girls in your troop and encourage them to earn the CFO Patch as a fun way to review what happened last year and what financial goals they could set for the coming year.

Click Here To Submit Financial Report.

if you have a pin double click on "click here to submit Financial Report

This will take you to another screen

Financial -reporting -button -on -finance -page

you will then double click on "Yes! Iam ready..... icon

This will take you to another screen.... yes I know mutiple screens for your login

Financial Reporting

All Troop/Group Leaders and Service Units are required to complete and submit an annual finance report each program year to GSNEO. All itemized receipts of purchases, bank receipts/deposits and monthly bank statements must be kept on file with the troop/group, and may be requested at any time by any girl member, any parent of any girl member, or by GSNEO for the life of the troop and for two years after the troop disbands. A finance report and a disbandment form must also be completed if the troop/group disbands. Failure to complete this report will result in the leader not being re-appointed and GSNEO may take further action.

I understand the terms.

For unit number, troop leaders enter only their 5-digit troop number, service unit leaders enter "SU" followed by their 3-digit service unit number, and day camp leaders enter "DC" followed by their 3-digit day camp number.

Unit Number:
GSNEO PIN:
Date:

you'll need to check I understand the terms box and your unit number, which is your 5 digit troop number

This will take you to save and submit your financial. Please have your bank account number, balance of your reporting dates...

Hope this helps.

Changing Bank Account Signers

If you have leadership changes, you might need to changeyour bank account signers. In the past

http://www.gsneo.org/en/our-council/forms-and-documents/request_to_change-bank_account_signers.html

according toMegan..she said that they will contact your bank and I guess you should followup within 3-4 weeks with your bank's manager. In the past, as the troop leaderI had to go to the bank and sign that there is a change in signers and theperson being removed has to go as well. We didn't have to go at the same timebut who knows what your bank requires.

Good luck..Remember you need at least 2 unrelated signers and I typically have a 3rd likemy cookie mom so she can make deposits too...

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